Report a violation

Fill in the form below, providing as much information as possible.
If we need any additional information from you, we will contact you via this channel. You will receive a message in your whistleblower inbox, accessible after logging in at https://vtsgroup.sygnalizuj.pl/en/login

Worth knowing - Read before you report

When submitting this report, you should:

act in good faith,
have a reasonable belief that the allegations contained in the disclosed information are true,
do not make the disclosure in order to gain profit,
disclose information that is consistent with your knowledge and disclose all known facts and circumstances concerning the subject of the report,
familiarize yourself with the entity's procedure for making internal reports.

A report can only be made in good faith. A person who intentionally submits false information may be subject to criminal liability.

Incorrect data on the form

What is your report about? * Complete the field

I am reporting a violation as * Complete the field

Indicate the date and place where the information about the violation was obtained *

Describe the date, time, and location of the incident as precisely as possible.

Complete the field

Describe what happened *

Description of the specific situation or circumstances constituting a legal violation.

Complete the field

Indicate the person or entity to whom the report relates *

Examples of such actions include talking to someone or reporting elsewhere. If so, describe that action here.

Complete the field

Indicate any potential witnesses to the legal violation Complete the field

Files

Maximum 6 files

File size cannot exceed 20 MB.
Supported formats:
Documents: doc, docx, odt, pdf, xls, xlsx, txt.
Images: jpg, jpeg, png, gif.
Audio: mp3, wma, wav.
Video: mov, mpg, mp4, webm, ogg, avi.

Indicate all the evidence and information you have at your disposal that may be helpful in the processing of your report.

Select your report type *

Confidential report

Your personal data is confidential and will only be disclosed to those involved in investigating your report.

You are adding a confidential report. What does that mean?

Remember! You are a Whistleblower and therefore you are subject to special legal protection against repressive and retaliatory actions, also after the end of the proceedings.
The content of the report and your personal data are subject to confidentiality and will only be disclosed to people involved in resolving the matter, who are obliged to maintain complete confidentiality.
After sending the report, save your unique identifier and password for the Whistleblower mailbox. Thanks to them, you will be able to communicate confidentially with the Recipient of the Report.

Anonymous report

You send the report anonymously. Also, subsequent communication with the Report Recipient is designed to maintain your anonymity.

You are adding an anonymous report. What does it mean?

Remember! You are a Whistleblower and therefore you are subject to special legal protection against repressive and retaliatory actions, also after the end of the proceedings.
Your report will be encrypted and forwarded only to persons authorized to handle the report, who are obliged to maintain complete confidentiality.
After sending the report, save your unique identifier and password for the Whistleblower mailbox. Thanks to them, you will be able to communicate completely anonymously with the Recipient of the Report.

Select your report type

Last name * Complete the Last name

Name * Complete the Name

Email address * Complete the Email address

Information clause on the processing of personal data for the purposes of receiving reports and taking follow-up actions by VTS Group S.A.

1. The controller of your personal data is VTS GROUP S.A., a public limited company (société anonyme) incorporated under Luxembourg law, with its registered office at 20 rue de l’Industrie, L-8399 Windhof, Grand Duchy of Luxembourg, registered in the Luxembourg business register under number B123449, email address: contact@vtsgroup.lu, phone: +352 20 60 22 41 (hereinafter: the "Controller").

2. You may contact the Controller regarding issues related to the processing of personal data and the exercise of rights under the GDPR using the contact details above or by contacting the Controller’s designated Data Protection Officer at iod@vtsgroup.com.

3. Your personal data will be processed for the purpose of receiving a report and taking follow-up actions in accordance with the Act on Whistleblower Protection of June 14, 2024. The legal basis for processing personal data is Article 6(1)(f) of the GDPR, i.e., the legitimate interest of the Controller in handling reports of violations of the law.

4. The Controller will process the following categories of personal data: first name, last name, workplace, and contact details.

5. The Controller ensures the confidentiality of your data in connection with the received report. As such, data may only be disclosed to entities authorized by law or to entities to whom the Controller has entrusted data processing under data processing agreements concluded for this purpose.

6. Special cases where data may be disclosed: In connection with investigations conducted by public authorities or preparatory or judicial proceedings conducted by courts, your data may be disclosed when such action is a necessary and proportionate obligation under the law.

7. Personal data processed in connection with the receipt of a report or follow-up actions, as well as documents related to this report, are stored for 3 years after the end of the calendar year in which the report was submitted, follow-up actions were completed, or proceedings initiated by these actions were concluded. Personal data that is irrelevant to the processing of the report will not be collected, and if collected, will be immediately deleted. The deletion of such data will occur within 14 days from the moment it is determined that the data is irrelevant to the case.

8. You have the right to access your personal data and to rectify (correct) it. You also have, with limitations specified in the GDPR, the right to request deletion or restriction of processing, as well as the right to object to processing, provided that further processing is not necessary for the Controller to fulfill a legal obligation, and there are no other overriding legal grounds for processing.

9. You have the right to file a complaint regarding the Controller's processing of your data with the National Data Protection Commission (Commission Nationale pour la Protection des Données – CNPD).

If you accept the rights indicated in the clause, please check the box below to continue.

Consent required